Terms Of Service

Purpose: The purpose of the Global Vietnam E-commerce Association (VGEA) is established to promote and develop commerce through the Internet, enabling Vietnamese businesses to expand globally and assisting global businesses in developing the Vietnamese market by:

Creating an environment for connection and collaboration among e-commerce businesses within and outside the country through social media networks.
Supporting domestic and international businesses in building their online brand presence and providing solutions to connect with potential global customers.
Creating opportunities to share knowledge and experience, especially regarding trends and technological advancements in this field.
Fostering international cooperation and creating favorable conditions for Vietnamese businesses to expand their markets abroad and for foreign businesses to develop the Vietnamese market.
Representing and protecting the rights and interests of members in the domestic and international e-commerce industry.

2. Scope of Activities: The scope of activities of the Global Vietnam E-commerce Association is global, with a focus on markets such as the United States, Europe, China, India, South Korea, Indonesia, Japan, among others. To achieve its goals, VGEA carries out a range of activities, including but not limited to:

Organizing conferences, online seminars, and meetings to promote networking and learning among members and experts in the e-commerce field.
Providing information, consultation, and support on e-commerce-related issues.
Building cooperative relationships with Vietnamese government organizations to promote the development of the Vietnamese e-commerce industry through collaborations with e-commerce associations worldwide.
Participating in promotional and developmental activities related to e-commerce, both domestically and internationally.

Please note that the specific purpose and scope of VGEA may evolve over time and adapt to the needs of the e-commerce industry in Vietnam and the global market.

3. Executive Board of the Association

The Executive Board of the Global Vietnam E-commerce Association (VGEA) is the top management and governing body of the organization. The Executive Board ensures that the Association operates efficiently and adheres to its Charter and regulations. Members of the Executive Board are typically elected or nominated from within the organization and are responsible for leading and guiding the activities of the Association.

The organizational structure of the Executive Board includes:

President and Vice-Presidents: The Executive Board comprises a President and several Vice-Presidents, each responsible for specific areas such as technology, finance, communications, domestic affairs, and international relations.
Heads of Committees: Reporting to the Vice-Presidents are the Heads of Committees, including the Finance Committee, Communications Committee, Association Office, Organizational Committee, Domestic Affairs Committee, and International Relations Committee.

The primary duties and responsibilities of the Executive Board include:

Strategic Leadership: The Executive Board shapes the overall strategy of the Association and ensures that the organization achieves its goals and mission.
Financial Management: The Executive Board oversees the Association’s finances, approves budgets, and efficiently manages financial resources.
Ensuring Compliance: The Executive Board ensures that the Association complies with all provisions and rules outlined in its Charter and regulations.
Operational Management: The Executive Board makes decisions regarding the Association’s activities and programs and monitors their implementation.
Representation and Communication: The Executive Board serves as the official representative body of the Association and approves public messages and statements.
Planning and Development: The Executive Board develops long-term plans and proposes strategies to promote the growth of the Association.
Building Collaborative Relationships: The Executive Board establishes and maintains collaborative relationships with other organizations and partners to support the Association’s goals.

The Executive Board is an integral part of the Association’s management structure and carries significant responsibilities to ensure the success and sustainable development of the organization.

4. Member’s Rights:

Right to Participate in Decision-Making: Members have the right to participate in decisions and voting during meetings, elections, or other decision-making processes of the Association.
Right to Access Information: Members have the right to access information related to the activities of the Association and internal documents.
Right to Use Free Technology Tools and Platforms: Members have the right to use free technology tools and platforms created by the Association to support their business activities.
Right to Communicate and Promote Products/Services on Social Media Platforms Created by the Association: Members have the right to utilize communication channels and promote their products or services on social media platforms created by the Association.
Right to Use Services and Benefits: Members have the right to utilize the services, benefits, and resource materials provided by the Association.
Right to Propose and Participate in Projects: Members have the right to propose projects, programs, or activities and participate in them if approved.
Right to Vote and Be Elected: If applicable, members have the right to participate in the election process for leadership positions within the Association or be elected to such positions.

5. Member’s Responsibilities:

Adherence to Bylaws and Regulations: Members must adhere to all provisions, bylaws, and regulations of the Association.
Payment of Fees and Contributions: Members are obligated to pay membership fees and financial contributions as specified to support the Association’s activities.
Participation and Support of Activities: Members should actively participate in the Association’s activities and provide support when necessary.
Protection of Common Interests: Members should work to protect the interests and rights of all members and promote the goals and mission of the Association.
Confidentiality of Information: Members should maintain the confidentiality of important information of the Association and not disclose such information to anyone without the proper authorization.

6. Membership Enrollment:

Basic Requirements: To join the Association, applicants must be businesses registered in Vietnam and globally, meeting the basic requirements outlined in the Association’s Articles of Incorporation and Regulations.

Fee Conditions: Applicants are required to pay membership fees and maintain membership according to the Association’s regulations.

Authorization and Documentation: Applicants must provide the necessary documents and information for the registration process, including identity verification documents and any authorizations related to representing the business or organization they represent.

Agreement with Articles and Regulations: Applicants must agree to and adhere to all terms and regulations specified in the Association’s Articles of Incorporation and Regulations.

7. Membership Maintenance:

Regular Payment: Members are required to make regular payments of fees or financial contributions as stipulated by the Association to maintain their membership status.

Adherence to Articles and Regulations: Members must adhere to all terms and regulations in the Association’s Articles of Incorporation and Regulations throughout their membership.

Participation in Activities: Members are encouraged to actively participate in and support the Association’s activities and build positive relationships with other members.

Information Security: Members must comply with the Association’s information security regulations and not disclose important information of the Association to anyone without proper authorization.

Participation in Projects and Activities: Members are encouraged to participate in projects, programs, and activities of the Association to support the goals and mission of the organization.

Termination of Membership:

Membership status may be terminated as per the provisions outlined in the Association’s Articles of Incorporation and Regulations, through the Association’s decision-making process, or due to non-compliance with the fundamental terms and regulations of the Association.

8. Financial Regulations

Payment of Joining and Membership Fees:

Members are required to make payments for joining and maintaining their membership as per the Association’s regulations.
The payment deadlines for these fees depend on agreements and provisions established by the Association.

Financial Management:

The Association’s finances shall be managed transparently and honestly.
All financial transactions of the Association must be recorded and reported in full compliance with accounting and tax regulations.

Financial Auditing:

The financial affairs of the Association may be subject to periodic audits by an independent auditing firm to ensure transparency and accuracy.

Allocation of Finances:

Revenues from membership fees and other financial sources shall be allocated to various activities and programs based on decisions made by the Board of Directors.

Management of Financial Resources:

Financial resources of the Association shall be carefully managed to ensure stability and alignment with the Association’s objectives.

Electronic Financial Transactions:

All electronic financial transactions, including fee payments and transfers, must be conducted through secure methods and accurately documented.

Financial Reporting:

The Board of Directors is responsible for compiling and periodically disclosing financial reports to inform members about the Association’s financial status.

9. Financial Regulations