Operational Charter of Vietnam Global E-commerce Association (VGEA)

                           CỘNG HÒA XÃ HỘI CHỦ NGHĨA VIỆT NAM
                                  Độc lập – Tự do – Hạnh phúc

                                  ––––––––––––––––––––––––––

                                        CHARTER (amended)
                         Vietnam Global E-commerce Association
                                            _______________

Chapter I
Name – Principle – Purpose
Article 1.
– Name: GLOBAL VIETNAM E-TRADE ASSOCIATION
– International transaction name: Vietnam Global Ecommerce Association
– Short name: VGEA
Article 2.
GLOBAL VIETNAM E-TRADE ASSOCIATION is a socio-professional organization of Vietnamese manufacturers, trades, and logistics that have been using the internet to connect and do business with businesses around the world. bridge
GLOBAL VIETNAM E-TRADE ASSOCIATION is a socio-professional, non-profit organization that aims to cooperate and help each other develop e-commerce for Vietnam and protect the legitimate interests of Vietnam. Member.
Article 3.
The Association has legal status, its own seal and account at the Bank.
The Association’s head office is located on the 17th floor of DMC tower, 535 Kim Ma, Ba Dinh, Hanoi
Article 4.
GLOBAL VIETNAM E-TRADE ASSOCIATION operates on a national scale, operates in accordance with the provisions of the Socialist Republic of Vietnam and this Charter.
GLOBAL VIETNAM E-TRADE ASSOCIATION is a member of associations such as: United Nations Conference on Trade and Development (UNCTAD), Global E-Commerce Association, Global E-Commerce Society. Ecommerce Europe Association (Ecommerce Europe); E-COMMERCE NAVIGATOR PROGRAM PROGRAM

CHAPTER II
OPERATION PRINCIPLES – DUTIES AND POWERS
Article 5. Operational principles of the Association
1. Voluntary, self-governing.
2. Self-funding.
3. Equal to all members
4. Publicity and transparency.
Article 6. Duties and obligations of the Association
1. Collecting and exchanging information and experiences on domestic and international commerce and e-commerce.
2. Coordinating activities of members in production, business, import and export, research and product improvement and market development at home and abroad.
3. Consulting on investment, technology, technical equipment for members.
4. Mediation of disputes between members.
5. Forming and developing forms of association and coordination among members on a voluntary basis, for mutual benefits. Organize joint activities, facilitate mutual understanding in order to build goodwill relationship between members.
6. Protect the legitimate and legitimate interests of the Association and its members.
7. Disseminate relevant policies and laws to members.
8. Developing members, branches and building relationships with organizations and associations in the country.
9. Develop relationships with regional and international e-commerce businesses in accordance with the law.
Article 7. Rights of the Association
1. Synthesize opinions of members to consult and propose to the Government on the promulgation of policies and development orientations related to the e-commerce industry and on behalf of members to give constructive comments legal documents related to the legitimate rights, obligations and interests of members;
2. Coordinating with relevant domestic organizations in order to well implement the Association’s goals.
3. To cooperate internationally in accordance with the law, to join domestic and international organizations whose objectives are consistent with the Association’s regulations in accordance with the State’s regulations.
4. Representing members in domestic relationships; foreign Affair; protect the legitimate interests and interests of the Association and its members in the fields within the scope of the Association’s activities, of the members in the fields within the scope of the association’s activities, in commercial disputes with domestic and foreign economic organizations.
5. Advising and criticizing issues within the scope of activities of the Association at the request of members and other organizations and individuals.
6. Fundraising the Association on the basis of membership fees and revenues from business activities and other services as prescribed by law.
7. To receive legal funding sources from organizations and individuals at home and abroad according to the provisions of law.
8. Participate in synthesizing opinions of members and commenting on legal documents related to the field of the industry in accordance with the law. To make recommendations to competent State agencies on issues related to the Association’s development and the Association’s field of operation.
9. Propagating the purpose of the Association.
10. To decide on financial matters in accordance with the law and the Association’s Charter.

CHAPTER III
MEMBER
Article 8. Members
1. Members are Vietnamese enterprises operating in the field of production, e-commerce business and fields related to e-commerce, agree to the Association’s Charter, voluntarily apply to join Association and recognized by the Executive Board of the Association.
2. The Association’s members include:
a. Official members: are Vietnamese enterprises operating in the field of production and business of e-commerce and fields related to e-commerce.
b. Associate members: are joint venture enterprises and enterprises with 100% foreign capital operating in the field of production and business of e-commerce and other fields related to e-commerce that agree to the charter. of the Association voluntarily write an application to join the Association, pay the Association membership fee and the annual membership fee can become associate members of the Association.
c. Honorary members: are scientists, managers, and officials with experience in the field of e-commerce honored by the General Meeting of Members or the Executive Board.
d. Members who are legal entities (enterprises or organizations) may appoint their representatives at the Association. The representative must have decision-making authority, and his/her full name and position must be clearly stated in the application to join the Association. In case of delegation, the person authorized to act as a representative must have the authority to make decisions and the authorized person must be responsible for such delegation. When a member’s representative is changed, he/she must notify the Association’s Executive Board in writing.
Article 9. Procedures for joining the Association
1. Organizations and individuals mentioned in Article 8 wishing to join the Association need to submit an application for membership to the Association’s Executive Board.
2. Dossier to join the Association includes the following documents:
a. Voluntary application to join the Association;
b. Copy of Business Registration Certificate;
c. Member declaration according to the prescribed form;
d. Opinion of the regional branch (if any).
The Association Executive Board will consider and admit members at the nearest meeting according to the majority principle.
New members must pay the fee within 15 days of being admitted.
Article 10. Procedures for Withdrawal – Deletion – Expulsion of members
1. A member who voluntarily withdraws from the Association should submit an application to the Executive Board. Members’ rights and obligations will terminate after the Executive Board issues a notice of approval.
2. A member is removed from the list of members when:
a. Serious damage to the face and reputation of the Association.
b. Failure to pay the membership fee within 90 days from the date of the 2nd reminder notice from the Association.
c. Being a legal entity that has ceased operation, has been suspended from operation, dissolved or declared bankrupt in accordance with the law.
3. Procedures for expulsion and deletion of a member’s name:
a. A member is expelled unless approved by 2/3 of the members of the Executive Committee. The decision to expel a member takes effect from the date the President signs it.
b. The Executive Board shall notify the list of members who want to leave the Association and members who are expelled to all other members.
Article 11. Obligations of members
1. To strictly implement the Association’s Charter and regulations, the resolutions of the General Meeting and the Association’s Executive Board.
2. Actively participate in the Association’s activities.
3. Respond to the Association’s request for information and reporting.
4. Pay fees and other amounts in full and on time.
5. Protect the reputation of the Association, do not act on behalf of the Association in transaction relationships, unless assigned by the President and Executive Board of the Association.
Article 12. Rights of members
1. Official member:
a. To enjoy the results of performing the tasks specified in Article 6.
b. The right to express their opinions;
c. The right to participate in all activities organized by the Association;
d. Right to withdraw from the Association.
e. The right to participate in the election, to be elected to the leadership levels of the Association.
2. Associate and honorary members: have the same rights as official members, except for the right to stand for election and vote for leadership positions of the Association.

CHAPTER IV
ORGANIZATION OF THE ASSOCIATION
Article 13. Management and administration apparatus of the Association
1. General meeting of members;
2. Executive Board:
a. Association President.
b. General Secretary of the Association.
c. Association Office.
3. Inspection Committee;
4. Specialized Committees;
5. Representative offices and branches;
6. Organizations affiliated to the Association.
Article 14. General meeting of members and Extraordinary general meeting of delegates
1. The general meeting of members is the highest authority of the Association. With a 5-year term, the Congress is held every 5 years.
2. Tasks of the Congress:
a. Discuss the summary report and mission direction of the Association;
b. Discussing and commenting on the report on reviewing the term of the Executive Board and the Inspection Committee;
c. Discuss and approve the settlement of the old term and the financial plan of the new term of the General Meeting.
d. Election of Executive Committee and Inspection Committee;
e. Approving the addition and amendment of the Charter (if any);
g. Discuss and approve the Resolution of the General Meeting;
H. Discuss and decide on the separation, merger, consolidation and dissolution of the Association when necessary.
3. The Extraordinary General Meeting is convened when at least 2/3 of the total number of Executive Committee members or at least ½ of the total number of official members request.
4. The General Assembly adopts resolutions and decisions within its competence by secret ballot or public voting. In case of absence, the Association’s Executive Board is entitled to collect written opinions of the Members.
5. Resolutions and decisions at the General Meeting are adopted on the principle of majority and are valid when more than ½ of the members present agree.
Each Member has 1 vote. In case of not being able to attend the General Meeting, the member’s representative may appoint someone who is a member of the General Meeting.
6. The letter of convening the General Meeting must clearly state the agenda and documents must be sent to the Members at least 02 weeks before the meeting date.
Article 15. Executive Board of the Association
1. The number of members of the Association’s Executive Committee for each term shall be decided by the General Meeting. The number of Vice Presidents shall be decided by the Executive Board at the proposal of the Association’s President.
2. The Executive Board is directly elected by the Term Congress by secret ballot or public vote. The term of office of the Executive Board is 5 years.
3. The Executive Board shall meet once a year or once a year or extraordinary upon the convocation of the Association’s President. Important issues are approved by secret ballot or by public vote, or by collecting written opinions on the principle of majority and valid when there is a consensus of two-thirds of the Executive Committee members. .
4. In case a member of the Executive Committee is an authorized representative of a juridical person when there is a change (exemption – retirement or another job transfer), that juridical person must appoint a legally competent representative to replace it. and notify the Executive Board in writing.
In some special cases, it will be considered and approved by the Executive Board.
5. The Executive Board has the following duties and powers:
a. To decide on measures to implement the Resolution of the General Meeting;
b. To decide on work plans and programs between meetings of the Executive Board;
c. Approving the annual and annual financial plan and settlement of the Association submitted by the Secretary-General.
d. Resolve issues arising between the congresses;
e. Prepare content, agenda and documents to be presented to the General Meeting;
f. Election and dismissal of leadership positions of the Association: President, Vice Presidents and members of the Executive Committee;
g. In case a member of the Executive Committee violates the Charter or violates the law, the Executive Board has the right to temporarily suspend the member’s activities and report to the next General Meeting for handling.
H. Selecting, appointing and dismissing the positions of General Secretary and leaders of organizations established by the Association;
k. Deciding on admission, withdrawal, deletion, expulsion from the list of members;
l. Decision to convene the General Meeting;
m. Decision to establish representative office;
n. Decision to establish the Branch;
o. To decide on the establishment of organizations under the Association;
p. Proposing the annual membership fee of the Association.
Article 16. President and Vice President of the Association
1. The Association President has the powers and responsibilities:
a. Legal representative of the Association before the law;
b. Organize the implementation of the resolutions of the General Meeting, the General Meeting and the decisions of the Executive Board;
c. Preside over meetings of the Executive Board.
d. To be responsible to the Executive Board and all members for the Association’s activities;
e. Approve personnel for the office of the Association and other organizations established by the Association at the request of the Secretary-General.
f. Decide to send members to participate in conferences, seminars and exhibitions of regional or world associations.
g. Preside over the meeting of the Executive Committee of the next term until a new Chairman is elected;
H. On behalf of the Executive Committee, report on activities and work directions for the General Meeting of members for approval.
2. The Vice Presidents of the Association are assistants to the President, are assigned by the President to each activity or solve each specific issue and are authorized by the President to run the work of the Executive Committee when the Chairman is absent.

Article 17. General Secretary of the Association
1. The General Secretary is decided by the Executive Board, must be a person of good quality, have good management qualifications or experience and have extensive relationships with Enterprises and State agencies, have the ability to conduct transactions. international.
2. Duties and powers of the Secretary-General:
a. Representing the Office of the Association in its day-to-day transactions;
b. Organize – run the daily activities of the Association Office;
c. Paper management – transaction documents of the Association;
d. Periodically report to the President and Executive Board on the Association’s activities;
e. To attend meetings of the Executive Committee, act as secretary for the meeting;
f. Prepare annual reports, report on the term of the Executive Board;
g. Manage lists, records and documents about members and affiliated organizations;
H. Develop the operation regulations of the Office, the regulations on financial and asset management of the Association and submit them to the Executive Board for approval;
k. To take responsibility before the Executive Board and before the law for the activities of the Association’s Office;
l. Prepare reports for relevant agencies.
3. The Executive Board may appoint additional Deputy Secretary General depending on the activities of the Association. The Deputy Secretary-General assists the Secretary-General.
Article 18. Association Office
1. The Association’s Office operates in accordance with the Regulation submitted by the Secretary General to the Executive Board for approval.
2. Personnel of the Office shall be approved by the Association’s President.
3. Funds for annual activities approved by the Executive Board.
Article 19. Inspection Committee
1. The Inspection Committee shall be elected by the General Meeting, the number of members of the Inspection Committee shall be decided by the General Meeting. The Inspection Committee has the same term as the Executive Board.
2. The Inspection Committee operates independently of the Executive Board, in accordance with the regulations approved by the General Meeting;
3. The Inspection Committee has the following duties and powers:
a. Electing the head of the committee, the deputy head of the committee;
b. Inspect and supervise the implementation of the Charter and Resolutions of the General Meeting;
c. Inspect and supervise the Association’s financial revenues and expenditures, and report to members annually;
d. The Inspection Committee is entitled to attend meetings of the Association’s Executive Board.
e. Inspect – supervise the Executive Board, the President, the Vice-Presidents, the Secretary-General, the assisting agencies of the Association and of all members in the observance of the Charter, Financial Management Regulations and regulations. resolutions of the Association;
f. Check, notify members and propose to handle issues proposed by the Executive Board or members;
g. To request the Executive Board to hold an extraordinary meeting or an Extraordinary General Meeting when there is an urgent matter related to the Association with the consent of two-thirds of the Executive Committee members or more.
Article 20. Specialized committees
The Executive Board decided to establish specialized committees to carry out the work of the Association. The number of committees, functions and duties and number of people in each committee will be decided by the Executive Board based on the specific situation of each period.
Article 21. Organizations and units attached to the Association
The Association may establish a number of service and consulting units, etc. The establishment of these units must comply with the provisions of the Law.
Article 22. Branches
1. A branch is a part of the Association, performing the tasks of the Association.
2. Branches can be organized by locality, region or specialized industry.
3. The Branch elects the President, Vice President, Executive Board of the Branch, the above positions are approved by the Executive Board of the GLOBAL VIETNAM E-TRADE ASSOCIATION.
4. The branch office is located at the branch office where the member is appointed as the branch president.

CHAPTER V
FINANCIAL AND ASSETS OF THE ASSOCIATION
Article 19: Income of the Association:
– Association joining fee
– Membership fees paid by members according to regulations.
– Sponsorship of organizations and individuals at home and abroad according to the provisions of law.
– Other lawful revenues.
Article 20: Expenditures of the Association
To be spent according to the Association’s financial regulations such as paying salaries for employees, fostering collaborators, for infrastructure, communication, charity and other reasonable expenses decided by the Association’s Standing Committee.
Article 21: Management and use of finance and assets.
1/ The Association’s Executive Board regulates the management and use of the Association’s finances and assets in accordance with the State’s regulations.
2/ The Inspection Committee is responsible for inspecting and making annual public financial and asset reports to members.

CHAPTER VI
REWARD AND DISCIPLINE
Article 22: Commendation
Members, members of the Association’s Executive Committee, Standing Committee, Inspection Committee, officials and employees of the Association with many achievements contributing to the development of the Plastic industry and building the Association will be awarded worthy reward and may be recommended by the Association to state agencies for commendation.
Article 23: Discipline
Members, members of the Association’s Executive Committee, the Standing Committee, the Inspection Committee, officers and employees of the Association who operate in contravention of the Association’s Charter, Resolutions, hurting the reputation and honor of the Association, skipping regular activities many times without a valid reason, failing to pay the annual membership fee, will, depending on the extent, criticize, reprimand, warn or remove the name from the list of members or suggest other members of the Association. competent state agencies to handle violations according to the provisions of law.

CHAPTER VII
TERMS ENFORCEMENT
Article 24: Amendments and supplements to the Charter must be unanimously recommended by the National Congress of Delegates of the GLOBAL VIETNAM E-TRADE ASSOCIATION and approved by a competent State agency to be valid for implementation. .
Article 25: This Charter was unanimously approved by the 3rd Congress of the VIETNAM GLOBAL E-commerce Association on October 1, 2022 and takes effect from the date of approval by the Ministry of Home Affairs. The Charter will no longer be effective when the Association ceases to operate or dissolves.